How to Format a Two-Page Business Letter by Kimberlee Leonard - Updated November 08, Email has become the standard method of communication for businesses and those who communicate with businesses.
Check new design of our homepage! Standard Business Letter Format If you are looking for a standard business letter format that will help you draft professional and effective letters, read the article below.
Penlighten Staff Last Updated: May 31, We may have reached the era of e-mail communication, however, many organizations still prefer to use a typed professional business letter format.
A well crafted letter printed on the company's letterhead proves to be an effective communication method. But to draft one correctly, you need to know the standard business letter format that oozes professionalism. This is what you will learn in the paragraphs to come along with the basic rules of professional letter writing.
Standard Business Letter Format A professional format has to be learned by students, those looking for jobs, as well those who are working.
This is because at some point or the other in one's life, one needs to draft a standard business letter. There are two types of formats commonly used in United States.
These include the full block and the modified formats. Full Block It is for that type of letter where all the essential elements of a letter are present. The letter is written is a left justified format and each line starts with a left hand margin.
This is a formal a standard format and the most commonly used letter writing style. Indented The modified block or indented format is a type of letter where some essential parts of the letter are written in right justified format. You need to use a 1" margin on all four sides of the paper.
The type of font to be used for a standard business letter is Times Roman 1 point or Georgia 11 point. You need to keep the letter single spaced and the letter should be printed only on one side of the paper.
Sender's Return Address The first thing to type in your business letter format is the return address of the sender. Keep in mind, your name here comes right at the bottom, where you sign. You directly begin with your return address. Date of Letter Once you complete typing in the address of the sender, you need to type the date under it.The standard unit for measuring type size is the point.
A point is 1 ⁄ 72 of an inch, roughly one pixel on a computer screen. The point size of a font tells you the size of the “em square” in which your computer displays each letter of the typeface. Some formatting rules to follow when typing a business letter include using a block format, using a font such as Times New Roman size 12, and using a colon following the salutation and a .
Photo of writing letter courtesy of Shutterstock. Kat is a Midwest-based freelance writer, covering topics related to careers, self-development, and the freelance life. In addition to writing for The Muse, she's also the Career Editor for The Everygirl, a columnist for Inc., and a contributor all over the web.
Use a standard business letter format and template: The most widely used format for business letters is "block style," where the text of the entire letter is justified left.
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Business Letter Format There are two common business letter formats, the popular one is the block format, which is easier to use and there is no indentation. Another format is the indented format, which required some indentation.